Electronic Visit Verification (EVV) Information
EVV Webinar Training Schedule
Registration is required. The training is the same, so they only have to register for one. Even if you meet an exemption requirement, a Legal Guardian must still attend one of the trainings.
EVV Training Webinar
The PowerPoint reviewed during trainings.
EVV Phone Instructions
This is the EVV phone call process instructions. If the self-directed employee chooses this clock-in/out method, they must contact customer service at firstname.lastname@example.org or 800.471.3086 to get their assignment ID number.
Hhaex Process Guide Mobile App: Caregiver
This is the EVV mobile app process instructions. If the self-directed employee chooses this clock-in/out method they must register within the app and provide their mobile app code back to email@example.com or 800.471.3086
Hiring a Self-Directed Employee (SDE)
This form is to be completed by the family and submitted to firstname.lastname@example.org whenever the family would like to request that the application be sent to a new SDE, if the family needs help they can contact customer service. Customer service may also complete this on behalf of the Managing Employer.
This is a PowerPoint explanation of the new systems and new processes.
An explanation of the next steps and requirements regarding drug and background checks once the onboarding documents are completed.
An explanation of each of the forms and their purpose that the SDE will be asked to complete in the 321 forms system.
An explanation of the forms that the managing employer will need to complete to hire the staff and how they will be completed.
Frequently Asked Questions for the new 321 system and process.
General Information and Forms for Agency with Choice (AwC)
Division on Developmental Disabilities slide that provides the links to AwC and PPL pre-recorded webinars that have a description of each of the Fiscal programs with each company and what they offer
An overview for individuals and families regarding all the AwC services we offer.
Outlines every detail of the program for the ME and their role and responsibilities.
This form must be signed by the managing employer stating they agree to the items outlined in the managing employer guide.
Initial welcome letter sent to welcome families to the program and detailing what is included in the transitioning packet.
Medication Administration Forms
This form must be filled out for individuals that will have staff give medication(s). It is optional for those who do not.
The Fiscal Management Services procedure for completing and using the form.
A signed for agreement for each staff that will give medication. By signing this form, they are agreeing to follow our procedures.
If the staff will NOT be giving medication, they will sign this form.
A procedure the family will use to make sure the staff understands everything involving giving medication and the staff show their ability to give it correctly as a test before actively doing it alone (all 5 pages must be completed by each staff giving medication)
Managing Employer Required Training Documents
A list of free classes staff can sign up for to take CPR/First Aid hosted by Fiscal Management Services. This class is for staff who have never taken the class before or if their certificate is expired. It is only available at our main headquarters during the time and dates listed. If you would like the staff to go to take classes elsewhere, it is at your own expense.
This letter is to inform families of the measures we are taking to combat the spread of COVID-19 by adding additional training in our CPR/First Aid classes.
This chart explains how staff will get paid for doing the required trainings.
This is an explanation about the difference in the training requirements between old model and the new AwC model.
This is a child abuse registry check that must be completed by staff as a part of their background check.
This form is filled out at home with the SDE after the managing employer conducts an “at-home orientation.”
A chart listing required trainings and their deadlines for completion for new hire staff only; for staff that currently working that will transition with the family, the only difference is where it states 90 days for new hires, it is instead only 30 days for transitioning.
Timesheet Process Forms Summary
The 2020 holiday schedule outlines the holidays applicable to time and a half pay if worked or day off.
Outlines the pay and submission dates for the new timesheet process.
A form staff and the managing employer must sign agreeing to not go over the authorized units in the plan.
Sample of the new timesheet.
Video reviewing the changes and how to complete and submit the new timesheets. Also gives a description about Medicaid billing requirements under Fee-For-Service.
A list of policies and procedures regarding the new timesheet and “case note” process under AwC
provides an overview and an explanation on how to complete and submit new timesheets and “case notes”
Must be signed by Managing employer and SDE that will provide transportation, agreeing to the terms and policies outlined in the AwC transportation policy.
Outlines the policies and procedures around SDEs that will be providing transportation.