Electronic Visit Verification (EVV) Information
EVV Webinar Training Schedule
Registration is required. The training is the same, so they only have to register for one. Even if you meet an exemption requirement, a Legal Guardian must still attend one of the trainings.
EVV Training Webinar
The PowerPoint reviewed during trainings.
EVV Phone Instructions
This is the EVV phone call process instructions. If the self-directed employee chooses this clock-in/out method, they must contact customer service at email@example.com or 800.471.3086 to get their assignment ID number.
Hhaex Process Guide Mobile App: Caregiver
This is the EVV mobile app process instructions. If the self-directed employee chooses this clock-in/out method they must register within the app and provide their mobile app code back to firstname.lastname@example.org or 800.471.3086
An introduction to the new systems and steps required as an SDE
This is a PowerPoint explanation of the new systems and new processes.
An explanation of the next steps and requirements regarding drug and background checks once the onboarding documents are completed.
An explanation of each of the forms and their purpose that you will be asked to complete in the 321 forms system.
Frequently Asked Questions for the new 321 system and process.
This is an explanation to the families about the difference in the training requirements between the “old model FIS” and the new Agency with Choice model.
A list of free classes staff can sign up for to take CPR/First Aid hosted by Fiscal Management Services. This class is for staff who have never taken the class before or if their certificate is expired. It is only available at our main headquarters during the time and dates listed. If the Managing Employer would like you to take classes elsewhere, it is at their own expense.
This letter is to inform families of the CPR/FA measures we are taking due to COVID-19 and the new process.
This is the chart staff will get paid for doing the required trainings, it is a flat training rate and will only be compensated as listed for trainings that were required to be taken at the time of their transition to Agency with Choice. Self-directed employees will not be compensated for trainings that were previously taken.
This child abuse registry check that must be completed for each staff as a part of the background check.
This chart outlines the due dates for required trainings under the Agency with Choice program. For self-directed employee transferring from “old model FIS” the training timeframe starts on the start date of the new fee for service DDD (Division of Developmental Disabilities) (Division of Developmental Disabilities) approved plan.
This form is completed for Agency with Choice new hires when they are orientated with the consumer. For self- directed employees who are transferring from “old model FIS” they are required to complete this as a part of the required training confirmation for the Agency with Choice fee for service model. Please see the required training chart.”
Instruction on how to log into College of Direct Supports.
Timesheet Process Forms
provides an overview and an explanation on how to complete and submit new timesheets and “case notes.”
The 2020 holiday schedule outlines the holidays applicable to time and a half pay if worked or day off.
Outlines the pay and submission dates for the new timesheet process.
A form staff and the managing employer must sign agreeing to not go over the authorized units in the plan.
Sample of the new timesheet.
Video reviewing the changes and how to complete and submit the new timesheets. Also gives a description about Medicaid billing requirements under Fee-For-Service.
A list of policies and procedures regarding the new timesheet and “case note” process under AwC.
A breakdown of the position, our organization, and expectations for SDEs.